Donations of Materials

The Frank Carlson Library accepts donations of new or used books, DVD, audio books, and music CDs, equipment, etc. as outlined below:

  • Donations are accepted with the understanding that the Library retains unconditional ownership and makes the final decision on the materials' acceptance, use, or disposition.
  • Donations will be added to the collection if they meet the same criteria required of purchased materials. Library staff will make the final decisions on placement of donated materials following an established procedure. No final decision can be made at the time of the donation.
  • Donated items that do not meet the established criteria for placement in the collection will not be returned to the donor but may be sold at our library book sales, given to another library or organization, disposed of as trash, or recycled.
  • Library Staff has the right to refuse or retain any donated materials.
  • Materials must be in good, useable condition. Books that may be unacceptable and will be declined or disposed of immediately are those that are water damaged, contain mildew or mold, are severly worn, yellowed, and musty, are handwritten, contain highlighting or other markings, strong smoke smell, or have no sale potential.
  • Materials that will not be accepted, include, but may not be limited to:
    • Textbooks more than 5 years old
    • Encyclopedias
    • Series or sets of books older than 5 years, such as, but not limited to, Readers Digest publications, Time-Life, Childcraft, etc.
    • Readers Digest Condensed Books
    • Damaged DVDs, Music CDs, audio books, etc.
    • Any AV item not in its original packaging
  • Donations must be delivered to the Library in boxes or bags that can be easily lifted and carried. A maximum of 3 boxes or bags can be accepted. Larger donations must be approved in advance.
  • Monies received from the sale of donations will be used by the Library to purchase needed materials, supplies, or for any other library purpose as recommended by the Library Director to the Library Board of Trustees.
  • Donated items will be integrated into regular Library collections in normal sequence, will be available to all library users, and will otherwise be handled as any other material belonging to the Library, including retention as specified in the collection maintenace policy.
  • Library Staff is unable to appraise donations for tax purposes by authority of Internal Revenue Service publication #561 which states that an excluded qualified appraiser is "the donor of the property".
  • A receipt acknowledging the number and format of the donated materials received can be provided upon request.